Fleet

My Fleet is where you manage the supply side — your trucks, trailers, drivers, and the insurance that covers them. Click My Fleet in the sidebar and it opens one page: the table of your trucks. Everything else is reached from that page's toolbar:

Drivers, Trailers, and Insurance open as panels over the truck table, so you never leave the page. They are not on a truck row because each can exist without a truck — a driver assigned to nothing, an uncoupled trailer, a policy that covers the whole company. The cost model that used to sit beside them is a company setting now: see The cost model.

The truck table, Drivers, and Insurance share the same controls: a search box, filter menus, the active filters listed underneath (each one removable), sortable columns, and page-by-page navigation. Filtering, sorting, and paging happen on the server, so they work the same on a fleet of ten or ten thousand. Trailers works the same way, with a single set of filter tabs in place of the menus.

Vehicles

The truck table shows each truck's platform, plate (with make, model and year), driver, trailer, last known location, availability, next job, and suggested loads. Filter by body type, availability (free now, free from a later date, or no availability posted), source, driver (has a driver or not), and truck data (whether a payload is recorded).

Click a row to open the vehicle's detail sheet: its specs, availability windows, the shipments it matches, and its history of pushes to your TMS. Complete specs — fuel type and consumption, emission class, axle count, and weights — make chain economics accurate; missing values fall back to type-based defaults.

Add a vehicle

Add truck opens a wizard with four steps and a final review:

1. Carrier — link the vehicle to an existing carrier or create one.
2. Vehicle — type, licence plate, make, model, dimensions, fuel type, and the rest of its details.
3. Capacity — what it can carry: payload, deck length, and pallet count. For a tractor unit you answer for the trailer instead — pick the trailer that pulls with it, or add one. Where your organization has set a default for that equipment type (see The cost model), it is shown greyed out as a hint; the vehicle uses it until you type a figure of your own. You can skip the step and state capacity later.
4. Availability — where and from when the vehicle is free for loads.

Most fleets do not add trucks by hand: connect a telematics provider on the Integrations page and your vehicles and their positions flow in.

Availability

A truck is only matched when TOVR knows it's free. From a vehicle's row you can:

• Add Availability — a location and a time window (the end is optional) when the vehicle is free for loads.
• Open its availability timeline — every declared window, in order, on a map. Remove a window you no longer want from here.

Positions also flow in automatically from connected telematics.

Capacity gaps

A vehicle that cannot say what it carries is not offered loads that state a weight, pallet count, or loading metres. When part of your fleet is in that state, the truck table says how much, and opens Trailers: for an articulated truck, the figures live on the trailer.

Trailers

Manage › Trailers lists every trailer your telematics reports, plus the ones you add yourself, with the tractor it is coupled to (if any) and its deck length, pallet count, and payload. Filter to Not coupled or No capacity stated to find the gaps. This is where an uncoupled trailer's capacity is stated while it stays uncoupled — a tractor's own sheet reaches only the trailer currently hitched to it. (Adding a tractor unit can also pick an uncoupled trailer and state its figures, but that couples it to the new tractor.)

• Add trailer — add a trailer you already have. Its plate is enough; the VIN and the tractor it pulls with are optional.
• Edit — state what one trailer can carry. Leave a figure empty when nobody knows it: an empty box is recorded as unknown, not zero.
• Declare capacity — select several trailers of the same kind and state one set of figures for all of them. These are recorded as declared, not measured, and never overwrite a figure entered against an individual trailer.

Drivers

Manage › Drivers holds drivers and their details — contact, home country, employment status and start date, and the expiry dates of their licence, ADR certificate, and CPC. Click a driver to open their detail sheet; add or edit one with the driver form.

The form also holds the driver's pay: monthly base salary, hourly rate, social contribution, domestic and international per-diem, and monthly bonus. Driver pay feeds the driver-cost component of every chain's P&L, and driver hours feed hours-of-service feasibility.

Deleting a driver asks for confirmation, and only roles allowed to delete fleet records see the action.

Insurance

Manage › Insurance keeps your fleet's insurance policies — type, insurer, vehicle, premium, coverage, and period. Filter by expiry to answer "which policies run out in the next 30, 60, or 90 days", and sort by expiry, premium, or insurer. Deleting a policy asks for confirmation.

A policy covers one vehicle or the whole organization. Organization-wide CMR and cargo cover that is in force is also shown — and can be added — on Settings › General, where it reads the way a counterparty would vet it. Expired policies stay here with their expiry date.

The cost model

The cost model is no longer part of My Fleet. It is a company setting, on Settings › Costs & margins. Anyone who can view the fleet can read it; changing the costs needs the right to edit vehicles, and changing the margins needs the right to manage the organization. In order, the page holds:

• Margins — the floors every chain and every bid is measured against: the minimum margin (bid recommendations never go below lane cost plus this margin) and the proposal margin floor.
• Fixed costs per truck — what each truck costs to own (leasing, depreciation, insurance, road tax) whether or not it moves. A truck with no figure is not read as €0.
• Driver, Fuel, Tolls, and Time at stops and borders — what a kilometre and an hour cost you, and how long the engine assumes each stop and each border crossing takes.
• Compliance rules — which rule families refuse a load, which only flag it, and which are not applied.
• Your per-country rates — driver, fuel, and toll rates you store for a country. A stored rate wins over the matching general figure above for the distance driven in that country.
• Default capacity by equipment type — see below.
• Home base and weekly return — where your trucks go home to, and the weekly deadline they must be back by. A truck can override it on its own sheet.

Leave a field blank to use your home country's reference rate or the market index. These figures are what make the cost engine price chains for your costs rather than generic ones.

Default capacity by equipment type — state once what one vehicle of a type usually carries. Vehicles of that type with no capacity of their own inherit it; a vehicle that states its own is never affected. Tractor units are not listed: a tractor carries nothing itself, so state its capacity on the trailer.